Manufacturers commonly track their designs based on a revision – either following a numeric or alphabetical format. Revision values are used to signify an important change or milestone of the design. Vault Workgroup delivers the ability to track and manage revisions (not just versions!) of vaulted design files, no matter what format or file type. This provides the ability to access the appropriate revision of a design during an Open, Place, Attach, etc.
A revision level can be alpha, numeric, or a custom scheme – though only one revision can be applied to a file at a time. Files can switch between rev schemes depending on a company’s workflow. The revising of files is recommended to be controlled by Vault, but this is too is configurable with Vault Workgroup. The rev level is also mapped back to Inventor iProperties or AutoCAD attributes/fields to display on titleblocks.
The Revisions assigned to files follow a pre-defined scheme, and are guided by Categories that work similar to the categories found within Microsoft Outlook. This provides yet another way to easily find and structure your data.
In addition to revisions, the Category drives a number of other behaviors within the files in Vault Workgroup such as Lifecycle Definitions. These are collections of lifecycle state transitions and rules that provideeveryone within the organization access to the right data at the right time. Remember that Vault Workgroup can be a stand-alone application for non-CAD access. This helps avoid unintended access by managing the lifecycle of your design files. As a design file transitions through the different stages of its life, Vault Workgroup’s configurable security model can be tailored to grant or deny access to the data.
Now, within the Lifecycle Definitions there are configurable actions on transitions from one state to another. Typically, a state change from Released to Work In Progress will ‘bump’ the revision level one primary. This changes the rev level in Vault Workgroup, and therefore in the CAD file – and we’ve come full circle back to Revision Management of files.
We’ve taken a closer look at the new paradigm of File Management with Vault Workgroup. Coming up we’ll deep-dive into these features and explorer best practices. Remember that this is available only in the 2010 release of Vault Workgroup, Vault Collaboration, and Vault Manufacturing. Stay tuned for more exciting news within the world of Autodesk Data Management.