Autodesk Vault Workgroup 2010 provides new technology built on top of Autodesk Vault focusing on Document Management. These new features address the need for Data Management beyond base Autodesk Vault. Key features of this new technology are Revision Management, Lifecycle Management, and Release of files. In this post, we’ll examine some of these new features at a high level.
Companies often use variations of these revision schemes, and many are based on legacy systems or workflows. Vault Workgroup provides the flexibility to define revision schemes based off of existing or import from a pre-defined file. An example of a custom revision scheme that customer might use is ASME Y 14.35M. This is an alphabetic scheme that omits the letters I, O, Q, S, X, Z.
Lifecycle states ensure the right user gets access to the right files at the right time, protecting your data integrity. In addition, Vault Workgroup comes with a configurable transition from one lifecycle to another. Using groups and permissions, administrators can define what the next available state from a given Lifecycle is. Autodesk Vault Workgroup comes with four Lifecycle Definitions out- of-the-box.
The provided lifecycle definitions can be copied and edited. In addition, customer lifecycle definitions can be created.
Enhanced Property Management
As files are checked into Vault, properties may be extracted and indexed for searching at a later time. These properties compliment the file data and Vault ensures that this data is accurate and complete. Many organizations have business rules that go beyond what is described in the file. Often times the files that are vaulted do not have inherent properties or metadata. Autodesk Vault Workgroup provides a common interface to extend the use of properties for both indexed and User Defined Properties or UDP's. These can be used for tracking, grouping, and reporting.
Vault Workgroup 2010 introduces the use of Categories. A Category provides standard behaviors on files with respect to lifecycles, permissions, revisions, and release policies for an automated method of Data Management. Categories are initially an opt in feature for any file that is checked into Vault. The user, given the appropriate permissions, can assign a category to any file manually or let Vault Workgroup automatically categorize files.
Additional Features of Vault Workgroup include:
- Non-CAD Access
- Folder Level Security
- Workspace Synchronization
- Batch Plot
- Automatic File Rename
Stay tuned for additional posts about Autodesk Vault Workgroup as we’ll take a deep-dive into the areas mentioned above.